Hollywood Music Week

Venue Participation 

A group of West Coast Artists and Event Producers are doing it for the Love of L.A. and Hollywood History. We want you to help us celebrate.

 

The Nightlife Foundation is a non-profit with a mission to promote and support the positive contributions of the nightlife & club industry. The non-profit Nightlife Foundation is the managing member of the Nightlife Association, which owns the HollywoodMusicFestival.net, who teams up with professionals from the local, regional and national music scene to curate this multi-venue festival featuring artists and bands from different musical backgrounds. HMF also partners with local bars, restaurants and food trucks to showcase their culinary specialities.

 

About the Hollywood Music Festival

The Hollywood Music Festival exists as a hub to the various Nightlife stakeholders: venues, artists, and audience. The relationship between the Hollywood Music Festival and other key stakeholders is decentralized – with venues and artists operating independently.

 

The Hollywood Music Festival, was founded to promote, preserve and perpetuate the legendary Hollywood music experience.

 

Hollywood Boulevard is the center of a diverse collection of bars and restaurants that cater to crowds of celebrities, visitors and locals. The Hollywood Walk of Fame's unique scene offers an immersive dinner-drinks-and-dance experience with great live music.

 

Guests will enjoy the 3-day festivities - live music on multiple stages, artist meet & greet, food tours, mixology showcase, beer garden, wine tastings, food trucks, Club Crawl, VIP lounges and more.

 

Guest's VIPass provides complimentary access to Hollywood's best beer festival, bars, dayclubs and nightclubs featuring some of the best drinks, food & music in the world! Guest's VIPass will also provide lunch, dinner and drink specials, special hotel rates, and other entertainment all at an unprecedented discounted price! 

 

The Nightlife organization fulfills these roles:

• Festival promotion to the community and the press

• Tickets sales through online, phone, and central box offices

• Coordination between Nightlife venues

• Production of promotional events for venues and artists

• Publication of The Hollywood Nightlife Guide and management of the HollywoodMusicWeek.com website

• Promotion of the Hollywood Music Week and Festival brands

• Recruitment of a volunteer base

• Hollywood Events

 

During and prior to the Festival, the Nightlife throws promotional events:

• Opening and closing night parties

• Outdoor events for visibility to community/tourists

• Mixers and other opportunities for promoters, venues, artists and the community to interact

• Planned nights-out at regional establishments

• Best-of-Hollywood events during and after the festival

 

The HollywoodMF supports itself primarily through:

• Sponsor registration fees

• Advertising income from the HollywoodMF Guide and Website

• Special event production

• Raised income through grants, sponsorships, and individual giving

• HollywoodMF merchandise sales

 

Participants

The HollywoodMF is a self-produced festival; participants are responsible for staging and promoting their own projects. The HollywoodMF promotes the festival as a whole; the participants are responsible for ensuring patrons are aware and interested in their project. For participants, the HollywoodMF is an opportunity for exposure, experience, and income.

 

Festival Registration

To register, a participant must first secure a venue; the HollywoodMF Website assists in establishing initial contact with registered HollywoodMF venues.

 

To maximize participation, venues and participants negotiate directly accommodating the unique needs of both parties. The HollywoodMF provides both participants and venues guidelines protecting the “spirit” of HollywoodMF: Massive opportunity with minimal barriers.

 

All participants in HollywoodMF must meet the following requirements:

• A rental contract with a registered HollywoodMF venue

• Payment of the Festival Registration Fee ($100-$250)

• A general liability insurance policy

• Agreement to the HollywoodMF terms and conditions

 

Festival registration for shows declining to charge a fee to patrons (free performances), are subject to the reduced fee of $100 for inclusion in the Guide and the Website. Projects with a single performance (one-offs) also register at this reduced rate.

 

Project Details

The participant is free to produce any content of any length without fear of censorship from the HollywoodMF. All programming is subject to the venue’s limitations and the agreement between participant and venue. Participants may set whatever price they so choose, though they are encouraged to keep prices at a marketable rate for a successful run. Generally, prices to HollywoodMF shows are cheaper than traditional runs.

 

All genres of art are acceptable, including theatre, comedy, variety, music, circus, dance, exhibitions, performance art, and family programming.

 

Advertisements

The HollywoodMF will provide opportunities to advertise projects in the HollywoodMF Guide and on the Website for a reasonable fee. The HollywoodMF will also coordinate promotional opportunities at major tourism hubs prior to and during the Festival.

 

Workshops

Participants and instructors seeking additional funds during the HollywoodMF may register as a workshop. Workshops are subject to the same registration fees and benefits as traditional projects including venue availability. Tickets to workshops are sold through the HollywoodMF box offices and at the door of the venue. They are listed in the Guide and Website along with all other projects in the HollywoodMF.

 

Artist Participant Benefits:

• Inclusion in the HollywoodMF Guide

• Tickets sold through the online, phone, and central box offices

• Production assistance and producer workshops

• Access to special promotional deals through our media partners

• Access to promotional opportunities at HollywoodMF events

• Discounts at local businesses including housing support

• Access to promoters in the LA entertainment industry and beyond

• Help through the whole process through participant support

• All tickets sold at the venue’s door are subject to the rental agreement between participant and venue.

 

International Participants

Artists from all around the world are invited to participate in the Hollywood Music Festival. International artists are responsible for obtaining performer visas at their own expense; the festival will draft invitation letters on request.

 

About Hollywood Venues

Hollywood venues are entirely independent and self-run; the Nightlife does not control programming at Hollywood venues, nor does it act as a party to rental agreements between participant and venue companies. Venues are free to program or outsource programming at their establishments. Venues must conform to certain requirements to qualify for registration.

 

Venue Registration is free of charge. They must conform to these basic requirements:

 

• A guaranteed safe atmosphere for participants and patrons

• Legal rights to operate and rent the venue

• A physical address within the HollywoodMF boundaries

• A signed contract with the HollywoodMF Festival

• Programming

• The venue determines its festival programming. Diversity in programming is encouraged to provide a true festival atmosphere, though the Nightlife makes no such requirements. The venue can choose any artistic company that has created a project on the HollywoodMF Website. Participants may proactively contact venues to establish relationships, or venues may search and recruit projects on the HollywoodMF Website or beyond.

 

Participant Payment

The venue company is responsible for carrying out the terms of participant payment based on their individual rental agreements with artists. Sales sold at the door of the venue are subject to the agreement between the venue and the artist. Any arrangement can be made with the participants including:

 

• 100% of box office revenue to their resident artists in exchange for a fair rental rate.

• 0% of box office for free rent

• Box office split with guarantee

• Box office split without guarantee

• Any other arrangements agreeable to both parties

 

Venue Staffing

Staffing the venue for box office, house management, and tech is the responsibility of the venue. The HollywoodMF will attempt to assist venue staffing with members of its volunteer base.

 

Venue Technical Requirements

Venues and participants will be responsible for arranging time for technical rehearsals of productions. Artists are encouraged to keep technical complication to a minimum, both in the spirit of HollywoodMF and to facilitate this process. Generally, venues are asked to provide a rep lighting plot and a basic sound system.

 

Ancillary Sales

All venue-sold ancillary revenue including alcohol, food, and merchandise benefits the venue company or is subject to any pre-existing agreements. Ancillary revenue sold in HollywoodMF-run venues benefits the Festival.

 

Venue Participation in the HollywoodMF. Options include:

• Programming multiple shows back-to-back in their venue

• Programming a single show in their venue

• Renting the venue wholesale to a presenting organization interested in programming the venue themselves

• Construction of a party atmosphere including performance events

• Creating an environment strictly for workshops

• …the only restriction is that each individual show interested in promotion through the Festival must register with the HollywoodMF and meet the basic artist requirements (see above). Traditionally the responsibility for paying the registration falls upon the participant; venues may choose to fund their participant’s registrations based on special agreements.